Visa Guidelines & Invitation Letter
Visa Guidelines & Invitation Letter
Travelling to Italy for #NanoSeries2026 may require a visa depending on your nationality. Please review the information below to ensure a smooth application process.
Do I Need a Visa?
Participants from many countries require a Schengen Short-Stay Visa (Type C) to enter Italy for conferences or business-related travel.
Visa exemptions depend on your passport and country of residence.
Check your requirement here:
🔗 Italy’s Official Visa Portal
https://vistoperitalia.esteri.it/
You may also verify details on your local Italian Embassy / Consulate or Visa Application Centre (VFS/TLS).
Requesting an Official Invitation Letter
The Nano Series Secretariat provides Invitation Letters only to registered participants (after completing registration and payment). The letter supports your visa application but does not guarantee visa approval.
How to Request Your Invitation Letter
Email: secretariat@nanoseriesiac.com
Please include the following details:
- Full name (as in passport)
- Passport number & nationality
- Date of birth
- Institution / Affiliation & designation
- Country of residence
- Registration confirmation / proof of payment
- Accepted abstract details (if presenting)
- Intended travel dates (arrival & departure)
- Whether you require a digital or original signed letter
Processing time: 5–7 working days.
Sample Invitation Letter Content (What We Provide)
Your issued letter will include:
- Your full name, nationality & passport number
- Conference name: Nano Series 2026
- Event dates and location (Turin, Italy)
- Your role (participant / presenter)
- Confirmation of registration
- Organizing Secretariat contact details for verification
- Official signature and stamp
Basic Documents Commonly Required for Visa Applications
(Requirements may vary by country — always confirm with your local consulate.)
- Valid passport (with sufficient validity)
- Passport-size photographs (Schengen format)
- Invitation Letter from Nano Series 2026
- Proof of registration / payment
- Flight itinerary (arrival & departure)
- Hotel booking or proof of accommodation
- Proof of financial means (bank statements or sponsor letter)
- Proof of employment / student status
Travel medical insurance
Travel Medical Insurance Requirement
Most Schengen visas require:
- Minimum coverage of €30,000
- Valid across all Schengen countries
- Covers emergency medical care, hospitalization & repatriation
Choose any reputable insurer or Schengen-approved provider.
Useful Official Links
These links help you check country-specific requirements, book appointments, and prepare your documents:
- Italy’s Official Visa Portal (Check Requirements)
https://vistoperitalia.esteri.it/
- VFS Global – Italy (Appointment & Local Instructions)
https://visa.vfsglobal.com/
(Select your country → Italy)
- EU Schengen Visa Information
https://home-affairs.ec.europa.eu/policies/schengen/visa-policy_en
- Italian Embassy/Consulate Directory
Search for the Italian mission responsible for your region.
Important Reminders
- Apply early — preferably 1–3 months before travel.
- Ensure all personal details are correct across your documents.
- The Invitation Letter cannot be issued before registration payment.
- Visa approval is determined only by the embassy / consulate.
- Keep copies of all your documents when attending your appointment.