Visa Guidelines & Invitation Letter

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Visa Guidelines & Invitation Letter

Travelling to Italy for #NanoSeries2026 may require a visa depending on your nationality. Please review the information below to ensure a smooth application process.

Do I Need a Visa?

Participants from many countries require a Schengen Short-Stay Visa (Type C) to enter Italy for conferences or business-related travel.
Visa exemptions depend on your passport and country of residence.

Check your requirement here:
🔗 Italy’s Official Visa Portal
https://vistoperitalia.esteri.it/

You may also verify details on your local Italian Embassy / Consulate or Visa Application Centre (VFS/TLS).

Requesting an Official Invitation Letter

The Nano Series Secretariat provides Invitation Letters only to registered participants (after completing registration and payment). The letter supports your visa application but does not guarantee visa approval.

How to Request Your Invitation Letter
Email: secretariat@nanoseriesiac.com

Please include the following details:

Full name (as in passport)
Passport number & nationality
Date of birth
Institution / Affiliation & designation
Country of residence
Registration confirmation / proof of payment
Accepted abstract details (if presenting)
Intended travel dates (arrival & departure)
Whether you require a digital or original signed letter

Processing time: 5–7 working days.

Sample Invitation Letter Content (What We Provide)

Your issued letter will include:

Your full name, nationality & passport number
Conference name: Nano Series 2026
Event dates and location (Turin, Italy)
Your role (participant / presenter)
Confirmation of registration
Organizing Secretariat contact details for verification
Official signature and stamp

Basic Documents Commonly Required for Visa Applications

(Requirements may vary by country — always confirm with your local consulate.)

Valid passport (with sufficient validity)
Passport-size photographs (Schengen format)
Invitation Letter from Nano Series 2026
Proof of registration / payment
Flight itinerary (arrival & departure)
Hotel booking or proof of accommodation
Proof of financial means (bank statements or sponsor letter)
Proof of employment / student status

Travel medical insurance

Travel Medical Insurance Requirement

Most Schengen visas require:

Minimum coverage of €30,000
Valid across all Schengen countries
Covers emergency medical care, hospitalization & repatriation

Choose any reputable insurer or Schengen-approved provider.

Useful Official Links

These links help you check country-specific requirements, book appointments, and prepare your documents:

Italy’s Official Visa Portal (Check Requirements)
https://vistoperitalia.esteri.it/

VFS Global – Italy (Appointment & Local Instructions)
https://visa.vfsglobal.com/

(Select your country → Italy)

EU Schengen Visa Information
https://home-affairs.ec.europa.eu/policies/schengen/visa-policy_en

Italian Embassy/Consulate Directory
Search for the Italian mission responsible for your region.

Important Reminders

Apply early — preferably 1–3 months before travel.
Ensure all personal details are correct across your documents.
The Invitation Letter cannot be issued before registration payment.
Visa approval is determined only by the embassy / consulate.
Keep copies of all your documents when attending your appointment.